This program does not provide for extended computer equipment needs, including peripheral devices or software beyond MS Office. After receiving your replacement computer, your old computer needs to be surrendered to the department for proper disposal.
Your request must go through the IT Department for assessment of your current computer and future needs. They will also take care of the purchase and setup of your new computer. All such letters must be expressly approved by the cognizant dean before they are sent. Referees should be given sufficient time to respond.
Phone calls should not be made to external referees prior to sending them letters. Departments are to maintain a written record of all follow-up done with referees.
If, after receiving no response from the referee, a phone call is made to solicit a letter, then a written log of conversation is to be kept and included in the file. If a referee chooses not to write, the communication explaining this decision e. If it becomes necessary to supplement the original referee list, the cognizant dean must approve the addition of any new names.
Once a letter of evaluation is received, it is inappropriate for the department to ask a referee for an interpretation or clarification of his or her comments.
Any exception must be approved in advance by the cognizant dean. Comparisons of the candidate's work with that of other scholars are not necessary at the time of reappointment. Internal referees. The number of such letters should normally not be more than two; these are in addition to the required number of external referee letters.
The file should contain brief biographical sketches of the internal referees, along with a short explanation about why the person is being asked to write.
The cognizant dean has the responsibility for determination and approval of the final list. Departmental evaluation. In cases where there has not been considerable published work beyond the dissertation, a particular effort should be made to evaluate the candidate's unpublished work in progress. The author s of this report must be identified.
Candidate statement. The candidate should include a statement describing the present and future course of his or her research and teaching. The candidate should consult with his or her chair regarding the content and length of the statement, which ordinarily should not exceed three pages. Candidates who submit longer statements should be asked to revise the statements to meet the three-page limit.
The evaluation committee should comment on these planned activities and the potential for professional growth. The candidate's statement should also be included in the materials sent to all external referees. Candidates for reappointment are expected to continue to meet expectations of excellence in teaching. It is the responsibility of the department and the candidate to plan the course teaching assignments of an assistant professor so that he or she will have the opportunity to gain experience and develop skills in the various types of coursework that are relevant to the educational mission of the department and appropriate for the candidate e.
Letters from students are a critical component of the reappointment process. The number of letters and selection of students are directly related to the teaching and advising responsibilities of the faculty candidate.
Following are guidelines for obtaining student letters. This number may include undergraduate student advisees, students in classes taught by the candidate, or a combination of the two groups.
The goal is to obtain input from a cross-section of undergraduates taught or advised by the candidate. A department may establish its own process for selecting students; such a process should be used for all reappointment reviews and should be described briefly in the file. Following are general guidelines for selecting undergraduate students:. The evaluation committee should provide an analysis of the qualitative data as well as commentary on the content of the student letters. Negative comments should be addressed.
If the department decides to recommend an assistant professor for reappointment, there are several options depending on the findings of the review: a.
An assistant professor whose performance is judged to meet the standard at Stanford is normally reappointed to a second term as assistant professor for three years. Occasionally, it may be appropriate to promote an assistant professor to the rank of untenured associate professor. This exceptional type of reappointment may be used as a means of retaining faculty who are especially promising though they may not yet have acquired the record necessary for consideration for tenure.
Promotion to the rank of untenured associate professor implies no commitment or prejudgment with respect to the outcome of any future tenure review. Options for such appointments are limited by the tenure clock because, absent extenuating circumstances such as leaves without salary, no person may be appointed in an untenured professorial rank at Stanford University for a total of more than seven years. In addition, the total length of untenured service at Stanford University at the tenure line ranks of assistant professor, associate professor, or professor or at more than one of such ranks may not exceed ten years, regardless of the number of leaves without salary, new parent extensions, other extensions, or time spent in either an administrative appointment or on a specific project.
The department chair must consult with the cognizant dean regarding this option. The department or the deans may decide not to recommend an assistant professor for reappointment.
If an assistant professor receives a negative review and decision on reappointment, then the individual may be entitled to a terminal one-year, non-tenure accruing appointment see Chapter 2 of the Stanford University Faculty Handbook. Individual departments have the authority to determine the eligibility of Academic Council members to vote on reappointments.
Emeritus professors whether or not recalled to active duty may not vote on the reappointment of assistant professors. Students may neither participate in departmental deliberations nor vote. Departments must have a clear and consistent voting policy.
Any modification of the policy must be discussed with the cognizant dean. Eligible department members are expected to vote. Faculty not on leave should make every effort to attend the department meeting. They are expected to read all of the written materials related to the recommendation and to vote. Although faculty on leave are not expected to participate in the appointment review process, the department chair and cognizant dean may request that a person on leave participate in the process by reviewing all materials and voting.
In such cases, faculty away from campus should ensure that their votes are received by the chair in advance of departmental balloting. Some faculty must recuse themselves from participating and voting, including spouses, domestic partners, those who have written a letter on behalf of the candidate prior to departmental discussion and voting, and others who have conferred with the cognizant dean and reached an agreement with him or her regarding recusal prior to the departmental vote.
School policy allows for either secret or open ballots on reappointments. Departments should adopt one system and apply it consistently in all cases.
The Senate refrains from taking action on any matter that is properly the concern of one of the Committees of the Academic Council. Only after the matter has been considered and reported on by the appropriate Academic Council Committee does the Senate take action — generally by acting on a recommendation from that committee.
For the enactment of legislation governing the scholarly and teaching work of the University, the Senate of the Academic Council is the authorized body, but there are extensive provisions whereby any decision of the Senate can be challenged and made the subject for review and referendum by the Academic Council.
The Charter of the Senate of the Academic Council provides that meetings of the Senate shall be open to all members of the Academic Council, and that all decisions of each Senate meeting and the votes by which the decisions were taken shall be reported in writing to every member of the Academic Council within seven days after the meeting.
The issue of Stanford Report published in the week following a Senate meeting always includes that Senate report. Standing Academic Council Committees and Standing Committees of the Senate formulate policy on all matters related to teaching and research, the central functions of the University.
These committees are charged and appointed by the Senate of the Academic Council through the work of its Committee on Committees. In Spring of , the Senate established a new Planning and Policy Board composed of ten voting members. Seven members are appointed by the Committee on Committees to serve three year terms.
The candidates are nominated by the Committee on Committees from among the entire Academic Council membership. The other three members are the current and two past Chairs of the Senate. University Committees, which deal largely with matters related to activities that support the teaching and scholarly work of the University, report to the President.
These five committees formulate recommendations for policy, but such recommendations do not take effect until approved by the President. The President writes the charges to University Committees and appoints both their members and the chairs. Faculty and student members of these committees are appointed by the President on nomination of the Committee on Committees for Academic Council members or of the ASSU Senate Committee on Nominations for student members. From time to time University Committees deal with matters of particular interest to the Senate of the Academic Council.
On such occasions, the Senate may request a report, and the President may invite that University Committee to present the report to the Senate. Such reports are not subject to Senate action. Administrative Panels deal with matters of a technical nature, generally related to ensuring compliance with external regulations and internal policy regarding hazardous agents and human or laboratory subjects used in the course of University teaching or research activities.
These panels review and approve proposed procedures such as those involving agents or laboratory subjects, draft relevant new policies, and frequently oversee the implementation of such policy. The President appoints the members of these panels which report to him through the Dean of Research. The composition of these panels, mandated by external regulatory agencies, includes faculty, staff, students and, in some cases, unaffiliated members who have expertise in the relevant areas.
From time to time, the President appoints commissions, task forces, or committees, which are bodies designated to respond to specific instructions and requests from the administration. They are generally assumed to be temporary bodies.
There are many other advisory and policy-making committees at the school, department, division and program levels, but these do not fall within the province of the Senate of the Academic Council.
As a general proposition, faculty members on these committees serve at the will of the dean or chair. The Student Judicial Charter of sets forth the core principles, requirements, and administrative mechanics of the student judicial process.
The committee in this category is the Board on Judicial Affairs. In making nominations, the President asks for the advice of the Senate Committee on Committees for faculty nominations and The Associated Students of Stanford University Committee on Nominations for student nominations.
Student candidates are then interviewed and selected by the Trustee Chairs of the standing committees. Faculty titles have been amended to conform with and actions of the Senate of the Academic Council on the recommendations of the Second Committee on the Professoriate. Section 1a The Departmental Professoriate shall consist of the Professors, Associate Professors, Assistant Professors, and members of professorial ranks not in the tenure line in the departments, and only they shall have the right to vote.
Section 2. The departmental Professoriate shall have the direction of the work of instruction in the department and of the internal administration of the department, subject only to such control as is vested in the Board of Trustees, the President of the University, or the Academic Council.
Section 3a All matters of internal administration in the department shall be decided in conference or, if necessary, by vote of members of the departmental Professoriate as designated in the departmental by-laws. Section 4. The departmental Professoriate in the several departments may adopt bylaws for regulating the internal affairs of their own departments and shall keep a record of their official acts. Section 5. Meetings of the departmental Professoriate may be called by the chair or by any two members of the departmental Professoriate.
The establishment of this structure was the result of recommendations of the Senate of the Academic Council in response to the Report of the Committee on the Professoriate at Stanford. The Academic Staff at Stanford University is today composed of the following three groups:. Instruction is also performed by staff or volunteers with Other teaching titles.
There are significant variations in the circumstances under which individuals qualify for and secure appointments to these positions. Outside of the School of Medicine, other teaching positions are limited to the following:. All individuals who teach a course for credit at Stanford University in a staff or volunteer position must have a professorial appointment, an Academic Staff Teaching appointment, or an Other Teaching Staff appointment approved for the quarter or term in which the course is offered.
Faculty Handbook PDF version. Skip to content Skip to navigation. Faculty Handbook. Search form Search. Main menu Home Faculty Handbook. The University 1. Appointments, Reappointments and Promotions 3.
Sabbaticals and Other Leaves of Absence 4. Core Policy Statements 5. Salary, Benefits and Retirement 6. Leave Policies for Academic Staff-Teaching 8. Other Teaching Titles Appendices. The University. Last updated on: Thursday, May 28, Jump to: 1. A Leland Stanford Junior University was founded by Leland and Jane Stanford in in memory of their only son, Leland Junior, who died of typhoid fever in Florence, Italy in just before his 16th birthday.
Senator Stanford procured the passage by the California legislature on March 9, of an enabling act under which a University, or Universities, might be founded, endowed, and maintained in California through an ordinary deed of trust.
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